Towards a 26 hour day! - Practical ways to manage your time and maximize your performance

Introduction

• Influence the success and profitability of your organization

• Enhance your personal success and career prospects

• Increase efficiency, effectiveness, productivity and make achieving planned results more certain

Never has there been a time when managers were under more pressure. You may feel that there is never sufficient time, or resources; and too much of all that you do not want – administration and paperwork, unproductive meetings and hassle. So be it. You may not be able to change the world, but you can take action to help you cope.

Time management is a career skill. You simple cannot afford, in a competitive world, to be seen to do other than maximize your time and manage it effectively. Good time management can allow you to get things done and achieve planned objectives and results. Anything else risks failure in all its forms.

This program examines the essentials. It sets out practical approaches and shows you how to make them work for you. It does not try to shoehorn you into a prescribed system that does not suit you. It is concerned only with proven techniques – that make a difference.

Good time management is not an option – it is a prerequisite of success.

Objectives

The day is designed to show you how to:

• Establish the gains that can be made from more effective time management

• Review your current work practice and habits to see how they can be improved

• Examine the principles of getting and staying organized

• Minimize time wasters and distraction

• Establish priorities and maintain a focus on them

• Keep paperwork under control

• Deal with people in a way that avoids wasting time

• Examine the pitfalls and opportunities of meetings

• Utilize travel time better.

Course Outline!

Introduction – time: the challenge of making it work for you – the problems and reasons why perfect time management can be so difficult – the need for productivity and the gains to be made – the overall attitudes and approaches that make it work – practicalities versus theory: making it work for you.

Assessing the current situation – assessing where time goes now and where it should go – reviewing the relationship between current work practices and what must be achieved – assessing your worst time management enemies – charting the way forward.

A basis of good organization – organize you desk, paperwork, activities and yourself – the diary, appointments and managing events – systems that keep you organized – hitting deadlines.

Controlling time wasters – what is the biggest threat to good time management? – Minimizing and managing interruptions: people (in person and at a distance), events and anything unforeseen – things to avoid, reduce or ignore.

Setting and sticking to priorities – what is the key to your success? – Using Pareto’s Law (the 80/20 rule) – the link to systems and communication – producing and maintaining a focus on key activity.

Keeping the paperwork under control – organizing documentation – deciding what to write and how to write it – making sure that you can reliably find specific items – filing: the principles of information storage and management.

Time, people and management – guidelines for dealing with people to maximize time utilization – approaches to management that save time and promote efficiency – how to delegate effectively – working with a secretary – cultivating a team approach to time management – how to make meetings constructive and avoid wasting time in them.

Time away from base – planning and undertaking travel – the organizational factors – utilizing time involved and reducing travel problems.

Who Should Attend?

• Every Executive, Manager, or Director who is under pressure and wants to improve their efficiency & effectiveness.

• If you think you cannot spare even one day for this – then you need to attend!

Methodology

Lectures, short exercises and a workbook that can be used to plan your future work pattern.

Summary

Resolutions and action for the future!

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